The Administrator is responsible for carrying out all administrative duties, providing Administrative support as directed, and processing all required Tandeef data. Other clerical tasks include maintaining electronic and hard copy filing systems of operational reports, resources and HR-related records. Coordinate with the manager and supervisors to ensure the accuracy and completeness of reports are readily available when required by higher management.

Administrator Accountabilities:

– Coordinate office activities and operations to secure efficiency and compliance with company policies.

– Create, update, and maintain computerized documents within provided deadlines. Meet strict time-oriented deadlines.

– Create, update, and maintain physical filing of related documents to ensure safekeeping and timely retrieval.

– Maintain time & attendance records of employees on the system by ensuring the proper time shifts are updated and monitored.

– Receive telephone inquiries and direct them as appropriate.

– Sort and distribute mail and related correspondence to staff members upon receipt.

– Communicate and provide information by relevant methods both internally (within Tandeef) and externally (within BEEAH Group).

– Ensure that the Section’s staff are informed about the HSSE Policies/Guidelines and are following them.

– Perform data entry of personnel Daily Attendance Records.

– Liaise between Human Resources and Waste Collection personnel on any HR-related issues and concerns (i.e. leave, Training, HR Records etc.)

– Receive & distribute documents (such as Leave Requests, Passport Requests, etc.) from Head Office and Send documents to Head Office.

– Ensure time shifts/rosters are updated on a weekly or monthly basis in the time & attendance system as required by the business to avoid unnecessary payroll deductions.

– To carry out any additional jobs as required by the management.

Experience & Qualification:

– Higher Education Certificate or Diploma or equivalent (preferred)

– Minimum 2 years of relevant experience preferably in a production-related environment.

Knowledge & Skills for Administrator:

– Good communication skills, both verbal & written.

– Interpersonal abilities

– Good organizational skills

– Good administrative skills

– Problem-solving skills

– Ability to work accurately, with attention to detail.

– Familiar with office management procedures and basic accounting principles.

– Excellent knowledge of MS Office, google apps and office management software, (ERP etc.)

– Excellent knowledge of MS Excel & MS Power BI.

– Excellent knowledge of Generating Monthly and yearly reports in both English and Arabic.

– Ability to work with SAP and ERF systems.